How to Use QuickBooks Online: Step-By-Step Guide

You can take a printout of these statements for your accountant and send it across to them at the time of filing or invite them to view these statements without needing a login ID or password. Key information to add here includes sales form design and content, invoice automation setup, and VAT details, as well as the year-end date that company reports will use. Many features can be toggled on or off, allowing you to choose what expenses or sales elements should be used, from purchase orders to tracking items by customer. Currently, QuickBooks is offering two different specials; you can either try it free for 30 days or sign up and get a 50% discount on your first three months.

This subscription plan is specifically for freelancers and independent contractors and is priced at $10 per month, then $20 per month. QuickBooks makes it easier for your business as it calculates your income and expenses automatically as they happen. As you accept payment for any item in the inventory, the right expense account is updated and reflected automatically in taxable income. Learn about how manage inventory products and how to create an inventory product in QuickBooks Online. Learn about the two ways on how to add customers in QuickBooks in order to easily invoice along with autofill information on sales forms. Paperwork can be intimidating, but it doesn’t have to be if you use the right tools.

Find better features for building your business

It allows you to run and view reports easily like the number of outstanding invoices, total amount due from clients and details of each invoice (paid or due). Terms, conditions, pricing, special features, and service and support options subject to change without notice. Your accountant can then navigate to the our current tax v the flat tax v the fair tax main “Reconcile” page and select the “History by account” button on the upper-right corner. This allows them to undo the previous transaction without needing to manually edit individual transactions from within the register.

How to Use QuickBooks Online in 2024: A Step-By-Step Guide

Once you’ve finished reading this guide, you’ll know how to find the core QuickBooks tools you need quickly and efficiently. QuickBooks Online isn’t the only small business accounting software out there, but our research does recommend it for most business needs, even above other top picks like FreshBooks or Zoho Books. Intuit reports that 94% of accounting professionals feel QuickBooks Online saves them time and thus saves their clients money. Excel is a spreadsheet program that you can use for multiple functions like creating databases, project management and, yes, accounting. However, creating a solid accounting database in Excel requires a thorough knowledge of how to set up spreadsheets and all the formulas that may entail.

QuickBooks Payments makes it easier for you to accept online payments when you send invoices from within the app. QuickBooks Payments account subject to credit and application approval. Money movement services are provided by Intuit Payments Inc., licensed as a Money Transmitter by the New York State Department of Financial Services. Our research team has crunched the numbers, and QuickBooks has the best accounting and payroll software on the market. Still, we offer a quick quiz that can pair you with every the top payroll options for your industry. If you’d like to try other great accounting software, we have you covered as well, with deals on FreshBooks, Xero, and others.

1. If you outgrow any service, you can choose to remove or upgrade it as needed.
2. Cassie is a former deputy editor who collaborated with teams around the world while living in the beautiful hills of Kentucky.
3. Prior to joining the team at Forbes Advisor, Cassie was a content operations manager and copywriting manager.
4. You can directly record a manual transaction easily, whether in cash or check.
5. You have easy access to all the common financial statements like balance sheet, profit and loss (P&L) statement, cash flow statements and taxes filed.

If you have a record of bills available, you can track upcoming payments easily to ensure timely payments of bills. A Live Bookkeeper cannot begin cleaning up your past books until they receive the required supporting documentation, which your bookkeeper will request from you after your first meeting. Once your bookkeeper receives all the necessary documentation, they’ll typically complete your cleanup within 30 days. In some cases, your cleanup may take longer depending on timeliness of documentation and the complexity of your books. Every business needs to handle accounting paperwork, and our experts know all the best features, prices, and support to look for.

How to Use QuickBooks Online

QuickBooks is one of the most popular accounting software for small businesses in 2024. Learn about the ins and outs of creating and sending out invoices in QuickBooks. QuickBooks Online stands as the best accounting software that our researchers have tested, due to a great feature catalog, reporting tools, a top-quality support team, and a customizable interface. Tax season arrives for everyone, and your business should be prepared ahead of time.

How to Use the QuickBooks Mobile App

The payroll add-on calculates payroll automatically as often as you want. Three plans give your business the scalability to grow over time and add features as necessary. The Core plan offers everything a small to midsized business would need to get started, while Premium and Elite plans enable options such as same-day direct deposit and expert assistance with setup. We can also offer deals on the best payroll software solutions on the market. Whichever service you use, you’ll want it integrated with your accounting software to automate your tax process. You have easy access to all the common financial statements like balance sheet, profit and loss (P&L) statement, cash flow statements and taxes filed.

We’d also highly recommend FreshBooks, a solution that has almost as many features and comes at a slightly lower price. It’s a particularly attractive pick for ecommerce businesses, since it has inventory management tools across all plans, while QuickBooks lacks this tool across its lowest two plans, Simple Start and Essentials. As a business owner, you know how important it is to manage a regular positive cash flow.