How to Share and Edit Your Data Safely

When you’re handling hypersensitive information, it’s important to share files in the safest way possible. First of all, only send individuals the information they need access to, which decreases the chance that a substantial portion of your information falls to the wrong hands in the case of breaches or leaks. Also, make sure you use tools that prevents unauthorised editing of files. There are software that encrypts files when you and a person are working on an Excel spreadsheet. This can prevent accidental or malicious changes, as well as ensuring that the accuracy of the numbers.

A password is another method to safeguard your data. It acts as a gatekeeper and protects all of your information. You should also create protocols for the transfer of files in a safe way, such as Web communication protocols that work as police escorts on the data highway, allowing various devices and systems communicate seamlessly on the Internet without getting entangled by viruses, malware or other dangers.

You can also protect the best practices and other sensitive information by watermarking them that adds a layer of security and enables you to keep track of who’s accessing what. Additionally, you can place an expiration date on download links and then remove access to a file after a set period of time, eliminating any incentive for hackers or even employees who aren’t authorized to keep personal information for longer than it is needed. When you no longer need to keep a particular file then create a policy that teaches your staff how to erase it a few times over (like degaussing or shredding) to ensure it’s not resurrected at some point in the future.

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