How to Conduct a Successful Remote Board Meeting

The spread of the disease has made it more difficult for nonprofits to build community support and function. Many are increasingly relying on remote meeting to make crucial decisions and ensure their continued existence. However, it can be challenging to conduct an effective remote board meeting without the physical presence of all members.

A clearly defined agenda will ensure that your remote board meeting focused and on the right track. Include your board members in the process of setting the agenda. This will help you determine what subjects should be covered. Then, distribute the agenda as far in advance as possible to all attendees so they can prepare. This will ensure that the attendees are aware of the topics that need to be discussed and they can add any additional items to the agenda before hand. A secure board portal to distribute agenda items and other documents will also help to reduce security risks.

Video can increase engagement during remote board meetings by bringing the crucial face-to-face aspect to discussions. Additionally the video allows for attendees to look at other people’s body language and take note of non-verbal signals like impatience, boredom or excitement.

Meeting in person can be difficult to plan for busy boards that have to manage multiple personal and professional commitments. With remote board meeting software, locating a convenient time for everyone can be much more simple. Tools like SavvyCal’s meeting polls let you propose multiple times for your meeting, and let everyone vote on which times work best for them. This can eliminate the need to send back-and-forth emails and saves you a lot of time and hassle.

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